Email, also known as electronic mail or email is the transmission of messages over networks. Messages are entered from the keyboard or electronic files stored on disk.
Most minicomputers, computer networks or Microsystems have an email system.
Some emails are confined to a particular network like office mail ids but other gateways enable users to send electronic mail from anywhere to anywhere in the world.
Email is fast, flexible, reliable, recorded and most importantly very cost effective and can be stored for the infinite period. Hotmail.com login is the best example for it.
It takes seconds for an email to reach anywhere.
Read: Offices security system
Types of Email:
Many email providers have a web-based email client like Gmail, Hotmail.com, or Outlook.com, Yahoo mail, Gmail etc.
Users log into the email account by registering with it and making an account. This can be done by using a compatible web browser to send and receive email.
Mail is initially not downloaded, so it can’t be read without the internet connectivity.
POP3 email services
Known as Post office protocol, this type of mail allows the user application to read messages from the mail server. Received messages are deleted from the server. POP has downloaded and deletes requirements for access to remote mailboxes which are termed as the mail drop.
IMAP email servers
IMAP means Internet Message Access Protocol. This provides features to manage a mailbox from multiple devices. Small portable devices like Smartphones are increasingly used to check email while traveling and to make brief replies with this type of mail service. Larger devices with better keyboard access are being used to give a lengthy reply when needed. This type of mail shows the headers of messages, the sender and the subject and the device needs to request to download specific messages. The emails are left in folders in the mail server.
MAPI email servers
MAPI is also known as, Messaging Application Programming Interface. This type of email is used by Microsoft Outlook to communicate to Microsoft Exchange Server. It is also used by a range of other large email server products such as Axigen Mail Server, Kerio Connect, Scalix, Zimbra, HP OpenMail, IBM Lotus Notes, Zarafa, and Bynari. Here, vendors have added MAPI support to allow their products to be accessed directly via Outlook.
Advantages of using Webmail:
Webmail or web-based email is an email where client implemented as a web application runs on a web server. There are several web-mail software like Round cube and Squirrel mail that can be used. Some common examples of webmail service providers are AQL Mail, Gmail, Hotmail.com or outlook.com, Rack space email, Yahoo mail etc.
In webmail providers can also offer email access by a desktop email client using standard email protocols.
In other forms, many internet service providers provide a webmail client as apart of email service included in their package.
Advantages of Webmail:
The main advantage is the ability to send and receive email anywhere from a web browser.
It requires, however, the presence of internet connectivity while using it which is considered as its main disadvantage.
Why Webmail’s like Hotmail.com are used widely?
It is now common for the general people to use webmail like Hotmail because of the following reasons:
Webmail service providers such as Hotmail.com or Outlook.com emerged way back in 1996 as a free service to the general public. Many login sites like Hotmail.com login is free for the public.
Many large corporations and educational institutes offer webmail to their users to access emails.
Many internet service providers such as Earthlink and web hosting providers such as Verio offer webmail into their service offering.
Webmail software application can be developed in-house by the organizations while in some other cases they are purchased from software companies as a cost-effective price.